City Council to Consider Update to License Fee Schedule


The introduction of new computer software means it’s time to say goodbye to an old – and obsolete – permit and license fee schedule for the city of Batavia, according to a memo from City Manager Rachael Tabelski dated October 25 and sent ahead of Monday’s city council conference meeting.

The Council will meet at 7:00 p.m. for the Conference meeting, which includes a full list of agenda items. A special working meeting organized to vote on three of these points will follow.

In the memo, Tabelski promotes the Energov software, a program that creates digital files for permits and licenses that will make life easier for inspection office staff. However, some of the current fees are not clearly enough to match this software.

Additionally, she reports that a review of the city’s current processes and procedures – as well as permit fees – has been completed.

Noting that the fee schedule has not been updated for at least 15 years and has resulted in variable and inaccurate cost calculations, she proposes a new fee schedule – a revised list of fees for some projects that has been approved. by the Bureau of Inspections, Plumbing Consulting and Bureau of Maintenance.

“In order to ensure that permit fees can be calculated in Energov and to create a permit fee schedule that is fair to all, a new fee schedule is proposed,” Tabelski wrote. “Many permits are offered for a lump sum. The permits that are not flat-rate have been structured for easy calculation by staff, the public and will be easily calculated in Energov. “

The note indicates that the work carried out by the owner will be calculated per square foot. If the project is not included on the list of flat rate permits – such as reconstructing a porch or removing a load-bearing wall – then the value of the cost of the project would be multiplied by 1.2 percent for determine the fees. In addition, the fees will triple if the work is done without a permit.

If approved by the Board, the changes would come into effect on January 1, 2022.

Tabelski developed a table showing the items to be revised and compared the proposed new cost to the charges in Canandaigua, Lockport, Rome and Glens Falls.

List items for review, followed by current fees, proposed fees (in bold), and fees in the four cities listed above in order:

  • Redo the roof of all single-family dwellings (2,200 sq. Ft. – $ 13,000) – $ 52 $ 65, $ 100, $ 59, $ 75, $ 50.
  • Roof repair porch only (350 sq. Ft. – $ 1,800) – $ 40, $ 35, $ 100, $ 51, $ 75, $ 50.
  • Commercial roof repair (1,200 sq. Ft. – $ 26,000) – $ 113, $ 312, $ 100, $ 150, $ 200, $ 150.
  • Six foot vinyl fence ($ 15,000) – $ 65, $ 65, $ 50, $ 20, $ 75, $ 25.
  • Six foot wood fence ($ 7,000) – $ 43, $ 65, $ 50, $ 20, $ 75, $ 25.
  • Whole house vinyl siding (1,600 sq. Ft. – $ 14,000) – $ 53.50, $ 65, $ 480, $ 47, $ 75, $ 400.
  • 1-family (375 ft2 – $ 22,000) – $ 115.50, $ 264, $ 300, $ 150, $ 100, $ 200.
  • Commercial addition (1,400 sq. Ft. – $ 105,000) – $ 550, $ 1,260, $ 500, $ 350, $ 200, $ 350.

The other items on the conference agenda are as follows:

  • Agreements with the city of Batavia for city staff to repair and maintain 31 street lights that the city is installing on Park Road in the Batavia Downs Gaming area and a traffic control device that the city is installing at the intersection of Highway 98 and Federal Drive, north of town.

In either case, the city would charge the city for the costs of labor and materials.

Currently, city employees maintain the city traffic light at Veterans Memorial Drive and Towne Center.

  • Acceptance of a $ 500,000 grant to Restore New York which was awarded to the city in 2007 to help the Savarino companies demolish, rehabilitate and reuse the old existing National Grid electrical building as part of the station project Ellicott.

As a condition of disbursing funds to Savarino, the Buffalo developer is required to enter into a “commitment agreement” with the city to assume some or all of the city’s obligations under the grant.

  • Mid-year transfers due to expenses incurred in excess of budgeted amounts set in April.

These include $ 30,000 from the contingency fund in the legal services budget for increased litigation costs, $ 12,000 from the contingency in the information technology budget for an increase in the number of monitored computer servers. , and $ 25,000 from the Public Works Administrative Salary Account to the DPW Engineering Account. for expenses owed to LaBella Associates in light of the city’s continued search for a Director of DPW.


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